w8 form

Former U.S. residents who earn retirement income, or who occasionally perform freelance work for U.S. clients, might also have to submit the form to reduce their tax withholdings. A U.S. citizen or resident alien will never have to complete a W-8 form. Part III must be correctly completed if you are claiming a reduced rate of, or exemption from, withholding under an income tax treaty. Canadian sole proprietors with U.S. clients can claim exemption from tax withholdings thanks to the Canada-U.S. Income tax treaty by filling out what’s commonly known as Form W-8BEN. This is usually issued directly to your U.S. client so they can file it with their corporate taxes. Used primarily by entities and individuals to claim foreign status or treaty benefits.

w8 form

Globalization Partners makes no representations or warranties concerning the accuracy, completeness or timeliness of this information. Globalization Partners shall have no liability arising out of, or in connection with, the information, including any loss caused by use of, or reliance on, the information. Always keep a copy of each month, quarter, or year’s tax documents. Be sure to make a copy after you’ve signed and dated the official form, then note the date you sent what is a w8 it to the requesting party. You may need this information later on when filing your taxes or if you need to provide evidence that you attempted to submit the form if the party never receives it. Whether you complete the form yourself or ask your tax advisor to assist you with completing it, don’t ignore your client’s request for this important form! Without it, they’ll send 30% of your payments to the IRS, and you’ll have to jump through even more hoops to get it back.

What is a W-8BEN-E form?

Workers should return forms to the requesting body, usually an employer or withholding agency. All W-8 forms are valid for the year in which they are signed and for three full calendar years after that.

How much taxes will I pay on a w9?

If your income from a W-9 arrangement is subject to backup withholding, the current flat rate set by the IRS is 28%. So, to calculate how much you can expect to be withheld, simply multiply your W-9 income by 0.28.

But it’s used when the payee is an entity, such as a trust or corporation, rather than an individual. The IRS, in cooperation with the Department of the Treasury, updated the various W-8 forms in January 2017, as well as the reporting requirements. Investopedia requires writers to use primary sources to support their work. These include white papers, government data, original reporting, and interviews with industry experts. We also reference original research from other reputable publishers where appropriate. You can learn more about the standards we follow in producing accurate, unbiased content in oureditorial policy.

Who is responsible for providing the W-8 BEN form?

Specific qualifications within tax treaties are also subject to change — stay informed about the laws in your country of residence and adjust your finances and tax forms accordingly. Individuals, known as U.S. withholding agents, are responsible for withholding tax from the income they pay at that income’s source before paying the individual. Failure to do so on the withholder’s part could result in late payments or additional fines. If your tax is eligible for withholding for multiple withholding agents, it only needs to be withheld once. Used by the following entities to claim exemption from tax withholding, foreign governments, foreign tax exempt organization, foreign private foundation, government of a U.S. possession, or foreign central bank of issue.

w8 form

The form will remain valid through the W-8BEN expiration date or until your circumstances change, like updating your citizenship. In other words, if you don’t have an office, branch, or another place of business in the U.S., income from U.S. sources is not taxable so long as you pay tax on that income to Canada. However, working with U.S. companies means you need to be aware of applicable tax legislation, including Form W-8BEN. Here are all the answers you need to understand and complete Form W-8BEN. Are you a Canadian sole proprietor who receives payment from U.S. companies?

Which countries have a tax treaty with the US?

Charlette Beasley is a payroll & HR expert at Fit Small Business. With more than a decade of accounting and finance experience, Charlette has worked side-by-side with HR and accounting leaders to establish and help implement payroll best practices, controls, and systems. Her experience ranges among small, mid-sized, and large businesses in industries like banking and marketing to manufacturing and nonprofit.

Do I have to give my SSN for a 1099?

Many are issued a Tax Identification Number (TIN) by the IRS. The TIN may be used on Form 1099 instead of the SSN. If the contractor does not provide a TIN or SSN, leave the box for the TIN or SSN blank on the Form 1099. The IRS may impose a penalty if a 1099 form is submitted without a TIN or SSN.

If you fail to declare your foreign citizenship or country of formation, and IB does not have a valid W-8BEN form on file, you are presumed to be a US person/entity without a proper tax certification. As a US person/entity, you will be subject to backup withholding at a rate of 28% on interest, dividends, and substitute payments in lieu; as well as gross proceeds. Canada has a tax treaty with the U.S. so you can avoid double taxation by checking this box.


A W-8BEN Form is formally the Internal Revenue Service’s Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting . A U.S. employer should request a W-8BEN from any of its non-U.S. Citizen employees or international contractors before putting them on payroll. As with other W-8 forms, Form W-8EXP must be sent to the payer or withholding agent before income is paid to you. Not doing so could lead to a tax withholding at the 30% rate, a backup withholding rate, or the ECI tax rate. W-9 forms are also IRS forms used to provide or confirm a person’s name, address, and taxpayer identification number . The W-9 forms are only required for U.S. citizens or resident aliens, or U.S. entities.

Form W-8BEN is mandatory for all foreign customers who hold an account with BB Americas Bank. Each account holder must provide to the Bank an individual completed, dated and signed Form W-8BEN. It is the sole responsibility of the account holder listed in the account to complete Form W-8BEN correctly. If a user or application submits more than 10 requests per second, further requests from the IP address may be limited for a brief period. Once the rate of requests has dropped below the threshold for 10 minutes, the user may resume accessing content on SEC.gov.

However, businesses, like individuals, may also qualify for a reduced tax rate. The W-8BEN-E helps established eligibility for reduced rates.

  • If your tax is eligible for withholding for multiple withholding agents, it only needs to be withheld once.
  • Withholding agents are required to request Form W-8 from applicable payees.
  • Form W-8BEN will be sent by the organization that is making payments to you.

Do not send Form W-8BEN to the IRS, and do not file it with a tax return. Instead, you should submit the completed form to the party that requests it. Typically, this is the person or group from whom you received payment. The tax form should be completed before the first payment is made; otherwise, the withholding agent may have to withhold the full 30% that is normally withheld under U.S. tax law. Withholding agents can be individuals, trusts, corporations, or other types of business. They’re obligated to collect Form W-8 from any payee they have reason to believe is a foreign person or entity to exempt them from tax withholding.

If you have employees and contractors abroad, you need to understand how the W-8 BEN form works. In this article, we’ll break down the basics of the W-8 BEN form to help you and your workers comply with the IRS rules.

  • IRS Form W-8 allows certain individuals and corporations outside the U.S. to claim an exemption from withholding taxes from income earned or derived in the U.S.
  • The specific W-8 form used by the supplier depends on the status of the foreign entity itself.
  • Former U.S. residents who earn retirement income, or who occasionally perform freelance work for U.S. clients, might also have to submit the form to reduce their tax withholdings.
  • It is also recommended that the supplier consult with their tax advisor when selecting the correct W-8 series form.
  • However, if any information about the foreign entity changes during that time, the form becomes invalid.

Other parts of the form will only be completed if required, based on certain selections made in the above requirements. This is why it’s important to understand the form, so you know what other sections should or should not be completed by the foreign entity. This is a significant advantage, as the withholding tax rate is normally 30%. By filing an updated Form W-8BEN, you could benefit from a reduced tax rate of either 15% on dividends or 0% on interest. THIS INFORMATION IS FOR INFORMATIONAL PURPOSES ONLY AND DOES NOT CONSTITUTE LEGAL OR TAX ADVICE. You should always consult with and rely on your own legal and/or tax advisor. Globalization Partners does not provide legal or tax advice and the information is not tailored to the specific situations of your company or your workforce.

For example, a W-8BEN signed on September 1, 2014, without an ITIN or SSN remains valid through December 31, 2017. (Calendar Year #1 is 2015; Calendar Year #2 is 2016 and Calendar Year #3 is 2017). Most W-8 forms are valid through the last calendar day of the third year. If Form W-8BEN was signed and filed on September 6, 2021, it would be valid through December 31, 2024. This income would not be taxable due to the treaty in place.

The Internal Revenue Service, America’s tax authority publishes all of its forms and instructions at , including the W-8BEN form and Instructions for Form W-8BEN. Note that the tax withholding rate for the transfer of an interest in a partnership is 10% instead of 30%, per the Tax Cuts and Jobs Act -TCJA enacted in 2017 unless an exception applies. That the individual in question https://www.bookstime.com/ is the beneficial owner of the income connected to Form W-8BEN. The most common choice here is Active NFFE. Your FATCA status determines which part of the form you should fill in after. Most probably your companyis nota Foreign Financial Institution — bank, insurance, investment fund, or other. Thus all the options containing the FFI abbreviation are not applicable to you.